Project/team management tools
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- Projectile
Hey QBNrs
My team is looking for a tool to manage our projects and timesheets. We're an in-house team for a big corporation, but we bill internally so need to book things in and show our workload.
We are 2 teams - 9 graphics peeps and 4 video peeps.
What does your team use? Are there any free/cheap tools for this?
Not looking for any file management, integration or messaging tools, just basic calendar/ Kanban that we can use internally.A bonus would be to be able to send a link so that people can see our calendar and book projects in.
I've used Workfront in the past, but that was a bit too complex
Thanks for your recommendations
- Continuity0
My agency is using MeisterTask, which is pretty cool, but doesn't have time sheet functionality in the free version, as such.
Still, it's pretty easy to use. By default, though, it doesn't send email notifications to team members of new task assignments, changes, updates, etc. The individual users have to enable this themselves in their settings.
- thumb_screws1
toggl.com
for Time sheetsasana.com
For project managementBoth are pretty simple but you can make them as complex as you want with all the plug ins. I've had to outsource a lot of work recently and Asana is great for adding resource as needed. Gives me enough oversight without getting bogged down.
You can add resource rates in toggl which is super handy.
Key thing Ive found is cracking skulls or rewarding people initially to get everyone to use the systems. Thats been the biggest battle
I have a client that makes me use their trello but don't like it as much as asana. But that might be because there is no one monitoring it and just chucking jobs in ad hoc.
I was using the free versions of toggl and asana initially but pay for them now to get access to certain features. Team of 9 you may need to pay to get that many users
Good luck!
- I'm a freelancer and use the free versions of both. I use Toggl to track billing and Asana to manage tasks with multiple clients.deadsperm
- Continuity1
'Key thing Ive found is cracking skulls or rewarding people initially to get everyone to use the systems. Thats been the biggest battle'
^ this x1000. Even the greatest project/team/timekeeping app is balls-out useless if people can't be tossed to use it.
- utopian0
we have been using activecollab.com
- ideaist0
Harvest
https://www.getharvest.com/&
Forecast (by Harvest)
https://www.getharvest.com/forec…...are a powerful combination, BUT alas not free.
I used them when I worked on smaller teams (3-6) over the years.
: )
- Also used https://asana.com/ when I worked with another dude for a few years; seemed okay AND I think free for a portion of the SaaS...ideaist
- Calderone20000
Just use Airtable. I love it. https://airtable.com/
- plash0
so im totally getting started with Airtable atm.
can anyone recommend any good resources, tip tricks, must-knows, etc.
- Fax_Benson0
I posted this in some other thread, I forget which.
- spot130
Been using Jira for a similar in-house team with internal billing. It's a bit complex to setup but works with SSO and can do pretty much anything you need. And the self-hosted version is completely free (including almost all add-ons) for non-profits.
- capn_ron0
I'd like to piggyback off this thread for a second please...
I work for a studio team of 3 total (owner, me, and a junior). Right now we are playing the run-and-gun game, so whatever a client tells the owner he sort of relays to us and we get the job done as close as possible until the client says otherwise. I would like to recommend a software that allows me to enter project specs/needs into while at the same time allowing me and the junior to know what was actually asked. Working around saying that we need better communication but also trying to make progress for everyone involved.
tl:dr - looking for recommendations for online project management for a team of 3.
thanks in advance.
- You could get by with a shared google doc. Write a brief at the top. Append change requests and notes at the bottom. Everyone can see, everyone can edit.monNom
- Maybe boss-man also has a spreadsheet that lists and links to all project documents and has any pricing/sensitive info in it.monNom
- i think a google doc might be the way to start getting everyone involved to start and then slowing incorporate a more robust system.capn_ron
- shapesalad1
Is good apparently, as it's essentially a database, automator and interface editor - you can build out a project management page/system more to your own needs.
Else there's monday.com but I find it's 'heavy' I'm chrome and can feel sluggish on a big complex board.
Free = Google spreadsheet.
- * heavy in chrome, on cpu resources...shapesalad
- I was checking out monday.com and will look into notion.so. they seems really in depth in a good way. thanks for the recs.capn_ron
- shapesalad1
- Kinda cool how it got started: https://www.youtube.…shapesalad
- the only thing you do in notion is
- Hit the 3 dots on the right
- Export
PDF, HTML, Markdown.
and forget it forever.sted
- ArmandoEstrada2
Using Activecollab.