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When to send an invoice? 1919 Responses

Last post: 1 year, 3 months ago | Thread started: Jan 17, 13, 4:07 a.m.

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  • omahadesigns

    For small jobs, do you only send invoices after a certain phase or a whole project is complete?

    I was working on a small project for a local business. We agreed on a flat rate with three rounds of revisions built in. I started to work on it, and after the second revision, they wanted to change the text and would get back to me.

    This project is small and not a priority for any of us, but I haven't heard from them in two weeks. Is it rude to send an invoice if I follow up with them?

    Jan 17, 13, 4:07 a.m. – Permalink
  • matski

    Follow up with an email, and include your invoice in same email (for the works/phases to date).

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    Dog-earJan 17, 13, 4:14 a.m. – Permalink
  • SecretPenguin

    I'd also add in your next contract that if the project is delayed longer than 60 days (or whatever number you think fair), you'll bill for work completed to date.

    Hope it ends well!

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    Dog-earJan 17, 13, 6:10 a.m. – Permalink
  • mantrakid

    Yeah if its small work, (ie not a lot of money anyway) i usually wait a month, if I haven't heard from them i just say something along the lines of 'here's an invoice for what's been completed so far, when you're ready to continue, hit me up and we can make magical eye babies together.'

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    Dog-earJan 17, 13, 8:30 a.m. – Permalink
  • mantrakid

    If its a decent sized amount, I send them this video:

    Then I stand outside their office, breathing on their windows.

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    Dog-earJan 17, 13, 8:32 a.m. – Permalink
  • Maaku

    I send the invoice with the final piece.....
    The more changes they make after the final piece is delivered the more invoices they will get as well.

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    Dog-earJan 17, 13, 8:33 a.m. – Permalink
  • formed

    Send them an email asking how things are going. DO NOT sen the invoice now, two weeks is nothing and it would make you look pushy.

    I send invoices at specific parts of the project (30%, 30%, etc., etc.)

    • gotta agree here. if you didn't stipulate payment method, send invoice upon completion. otherwise just follow up politely.sine1/3
      ... politely.sine2/3
      formed has it rightsublocked3/3
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    Dog-earJan 17, 13, 8:45 a.m. – Permalink
  • ernexbcn

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    Dog-earJan 17, 13, 8:48 a.m. – Permalink
  • nocomply

    I usually send a follow-up email or place a phone call to touch base and mention that I would like to settle up our tab. Then when regular lines of communication have been re-established I hit them up with the invoice.

    I've found that generally my emails containing invoices just sent out of the blue get overlooked.

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    Dog-earJan 17, 13, 9:05 a.m. – Permalink
  • i_monk

    Send the invoice during your first meeting.

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    Dog-earJan 17, 13, 9:26 a.m. – Permalink
  • albums

    I like getting a massive check after everything is submitted /completed. I'm currently in the final stages of 2 big projects and prefer the lump sum so I'm more frugal while I'm working, as opposed to too much frivolous spending in the interim while I should be busy, though if I ever see an account running low, I'll send a detailed invoice explaining a particular part of the project so I can get a few quick bucks without dropping the huge bill on them.

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    Dog-earJan 17, 13, 9:39 a.m. – Permalink
  • boobs

    As soon as you've added enough zeros.

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    Dog-earJan 17, 13, 1:16 p.m. – Permalink
  • ETM

    If this is how you work up this morning...

    http://uploads3.wikipaintings.org/images/norman-rockwell/hobo-and-dog-1924.jpg

    Time to send that invoice!!

    • dammit!
      *work up = woke up
      ETM1/3
      sausagesureshot2/3
      on my browsersine3/3
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    Dog-earJan 17, 13, 1:41 p.m. – Permalink
  • dibec

    Any time Apple updates their product line.

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    Dog-earJan 17, 13, 1:42 p.m. – Permalink
  • sublocked

    Like formed said if you should really have a set schedule you bill all of your projects.

    Common methods of operating:

    50% up front, 50% on completion
    25% up front, 25% half way through, 50% on completion
    No up front (not recommended), bill every 2 weeks into project

    Setting up payment terms in your original contract will ease concerns like this.

    If you've completed the work, I'd send them the invoice for the final bill, and surrender the work completed only when that invoice is paid.

    You have to put yourself in a position not to get screwed. Clients will fuck with you through ignorance or malice - but it doesn't matter you still need your $$$$$$$$$$ !

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    Dog-earJan 17, 13, 2:14 p.m. – Permalink
  • sublocked

    Shameless plug.....

    My app Cashboard can help you with this. You can even schedule "automated reminders" that email your clients once an invoice hasn't been paid.

    http://cashboardapp.com

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    Dog-earJan 17, 13, 2:14 p.m. – Permalink
  • sublocked

    This article also might be relevant to you:

    http://www.freelancersu.com/2013…

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    Dog-earJan 17, 13, 2:24 p.m. – Permalink
  • fourth

    if it's a known client I usually wait a month or two and compile all jobs into one. if it's a first time client I usually always try and invoice when the project/milestone is met and before they lose "the stoke" and don't feel so inclined to pay you. I find that waiting, in hopes to not be pushy, ALWAYS bites me in the ass

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    Dog-earJan 17, 13, 2:49 p.m. – Permalink
  • omg

    I think that an invoice should be given when you expect to get paid. They can't pay you without an invoice. The question is... when do you want to get paid? Clients need time to pay for them. So the earlier the better. The early bird gets the worm. Why procrastinate?

    • seriously, plus you're giving them usually 30 days from invoice to pay you. plenty of timefourth
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    Dog-earJan 17, 13, 2:57 p.m. – Permalink
  • omg

    http://i.imgur.com/VSbAG.png

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    Dog-earJan 17, 13, 3:05 p.m. – Permalink

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