Designed an email signature for a company—how best to implement it?
- Started
- Last post
- 11 Responses
- XL_Smith
So I have an email signature for a company of 3000+ employees.
Signature uses italics, different colors, line breaks, even a trademark symbol in superscript.
Implementing it has been a bitch. Sent it out in a Word (the arch nemesis, I know, of any decent design program, but hey, I got to reach 3000+ employees) doc, with the greatest success that way. Some people just copy/paste from my email, which seems to work as well.
Still, some employees just can't get it right—whether it's some setting on their computer or they're just mentally special, I'm always being pestered about how it's not right on their computer.
Any suggestions, folks? That, say, have a 90% success rate? (I don't expect a 100% with any computer that uses Microsoft products, knowwhutimean?)
Sorry for the long description. Considering how ubiquitous an email signature is, & the interest I have in projecting the company's brand as much as possible, thought I'd reach out & see what answers there might be out there.
- dbloc0
sounds like copy paste is the answer...tell them all to copy and paste. If they are too stupid to figure it out, they should be fired.
- detritus0
Don't blame the tools, blame your IT department.
if they've set the machines up well, you should be able to get them to relay your changes across the network, ort at least in batches remotely. Microsoft actually makes this sort of stuff fairly well.
- fyoucher10
I'm not an expert in this but I seemed to find a good solution that worked for me that looks good on all devices and OS's.
In 2009, I went from PC to Mac. However, I liked my email signature that I had on my PC in Outlook. It just worked everywhere and looked similar on most computers. I couldn't replicate it on the Mac for the life of me.
If I remember correctly, I ended up exporting out the signature from Outlook, and then brought it into the Mac and converted it to a signature file. Now it looks the same both on PC and Mac. Degrades on phones nicely too.
Again (if I remember correctly), Outlook had all of this Outlook-specific CSS etc that made it work nicely on a PC and a MAC and all of this other code for fonts etc.
As far as converting to a Mac email signature, just Google that. I remember finding one that was pretty simple to implement, albeit a bit tedious.
I'm also linking my logo that's in my signature to an image file on my server. That way an image file isn't being attached with every email I send, same thing with the LinkedIn logo.
- Never rely on Outlook for any HTML formatting. Outlook is the rare piece of software that actually got worse HTML support with version 2007 and newer.
http://www.campaignm…evilpeacock - http://www.campaignm…evilpeacock
- Yeah, I understand that its actual HTML prolly sucks but most PC folks use Outlook.fyoucher1
- But if it's working on Outlook, then it doesn't really matter.fyoucher1
- Never rely on Outlook for any HTML formatting. Outlook is the rare piece of software that actually got worse HTML support with version 2007 and newer.
- clearThoughts0
How much do you charge for a job like this? I got asked to do an email signature once and simply didn't know how much to charge so never did it...
- XL_Smith0
Thanks for the replies, folks. Appreciated!
- clearThoughts0
It was for 2 people, so I imagined that for the amount of hassle it would be, it would also mean it would have to cost a lot. So unless it's for 3000 people, it's a waste of money and time
- XL_Smith0
@ clearThoughts this is a part of an entire campaign, so it's not a line item. Good question, though; I'd be curious to hear the people's take on this...
- CyBrainX0
It hasn't come up, but if they want a logo graphic you'll have to put your foot down. It will be an annoying attachment in every email everyone sends every time. How many times have you opened an attachment thinking it was what you wanted an it was a 15 px logo gif
- ArmandoEstrada0
Personally I hate those things. Just type your shit at the bottom in plain text, maybe some bold.
- Nathan_Adams0
From memory, Outlook keeps signatures as html files in some buried folder. So do the signature as html (with all inline css, be very explicit too) and let their IT department sort our dropping it in where required.
